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Personal signatures
You can create personal signatures from a text, HTML, or image (graphic) file. The file can exist anywhere on your computer, but you may want to store it in your Notes® data folder for convenience. You can add a personal signature to individual messages or have Notes automatically add a personal signature to all messages. Once added, a personal signature is part of the body of the message, which you can select, edit, or delete.
Make sure any HTML file you use for a personal signature is browser-ready, and that any image file (JPEG, Bitmap, or GIF) you use for a personal signature has the dimensions you want. Use an HTML file as a personal signature to display signature text in a particular format, or use a plain text file as a personal signature if you send messages to users of mail programs that display only text.
Tip: You can use an animated GIF file as a personal signature but, for better performance, make sure that its file size is not too large.
Digital signatures
For greater security, you can add digital signatures to messages to assure recipients that you are the person who sent the message. You can sign individual messages or have Notes digitally sign all messages that you send.
Note: If you are a roaming user, and you use a file for a personal signature, the file does not roam so you will need the file on each computer that you use.
To add a personal signature to a message
You need a text, HTML, or image file to use as your signature before you can perform the following steps.
1. Click where you want to add the signature in the body of the message.
2. Click More above the message, and then click Insert Signature.
3. Do one of the following:
To add a personal signature to all messages
You can add a rich text signature to all of the messages you send.
1. Click More above the message list, and then click Preferences.
2. Click the Signature tab.
3. Select Automatically append a signature to the bottom of my outgoing mail messages.
4. Enter text in the Signature field. Click the T control to add rich text features such as graphics and attachments.
5. Click OK.
Note: You can change the signature at any time by repeating these steps and specifying a new signature. You can remove the signature by clearing the Automatically append a signature to the bottom of my outgoing mail messages option.
To add a digital signature to a message
A digital signature assures recipients that you are the person who sent the message. Notes mail users receive a digitally signed copy of your message, and Internet mail users receive a signed copy of your message in the form of an Internet certificate.
1. Click Delivery Options above the message.
2. Select Sign.
3. (Optional) To sign all messages you send, select Save these security options as the default.
4. Click OK.
To add a digital signature to every message you send
1. Click File > Preferences > User Preferences.
3. Click File > Preferences.
5. Select Sign messages that I send, and then click OK.
Related topics Creating a message Changing the letterhead on your messages Creating and using stationery for mail Preferences for sending and receiving mail