Reserve Online Meeting options

CHAT HISTORY

Reserve Online Meeting options
You can reserve an online meeting place to use for a meeting or event. Meeting invitees can then click a link to access the online meeting place using their browser.

When you create a meeting or event announcement entry and click Online Meeting, IBM® Lotus Notes® displays the Reserve Online Meeting dialog box.

Note: Your organization must have an IBM Lotus® Sametime® server with web conferencing capability to use this feature. If your organization uses IBM Lotus Sametime Unyte®, see the section below.

1. Do one of the following:

Click Place to select an online meeting place from a directory. Then select a directory that contains online meeting places, select a place name, and click OK.
Type an online meeting place name in the Place field.

2. (Optional) Do any of the following:

To restrict meeting attendance to only the meeting chair and invitees, select Limit attendance to only meeting invitees. If you select this option, you cannot change it once you have saved and sent the meeting invitation, and invitees cannot delegate the invitation.
To enable all meeting participants to contribute meeting content, select All participants have permission to present content.
To require participants to enter a password to attend, type a password in the Meeting Password field. Invitees receive the password in the meeting invitation.
To specify audio and video options for the meeting, click Options, and then select Computer audio or Computer audio and video.
To record the meeting, click Options, and then select Record this meeting so others can replay it later.

3. Click OK.

4. (Optional) To attach files for the meeting, click the attachments icon in the Presentations field.

Invitations to an online meeting contain a Join web conference link that provides invitees direct access to the online meeting place via browser.

Scheduling IBM Lotus Sametime Unyte online meetings

Sametime Unyte users can set up a Sametime Unyte meeting from a Notes® meeting invitation. To do so, select the IBM Lotus Sametime Unyte option in the Reserve Online Meeting dialog box. Then specify the required information for the online meeting.

You can make Sametime Unyte meetings your default online meeting type. To do so, go to your calendar, click More > Preferences above the calendar, click Scheduling, click Sametime Unyte, select Make Sametime Unyte the default meeting type for online meetings, and specify the required meeting settings.

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